Comparison
TradelyHQ vs MaintainX.
MaintainX is a good product — for the wrong customer if you're a commercial maintenance contractor. It's built for the in-house facility teams INSIDE big buildings (the people who hire you). TradelyHQ is built for your side of the deal: the company that gets called when the building's chiller dies and a tech needs to be on-site by 4 PM.
| Feature | TradelyHQ | MaintainX |
|---|---|---|
| Designed for | Contractors doing commercial maintenance — shops like yours | In-house facility teams (the customer side) |
| Spending limits per client | Spending limits set per-client and per-trade. Locked in at job creation. Tech flags from the field if a job's running over and a quote draft appears in the office automatically. | Treated as a freeform note. The system doesn't enforce it. |
| Native client portal | Yes. Your clients log in to YOUR portal and see only their own work, their spending limits, their invoices. The client owner sees a Reports tab — total spend by location and which sites keep breaking. | Their portal IS for clients (because that's the buyer). You get no portal to give YOUR clients. |
| Talks directly to QuickBooks | Connect QuickBooks once, stays connected. Invoices push automatically. Payments come back automatically. Books stay clean. | Generic "export to QuickBooks" — one-way, no automatic push, no automatic cleanup. |
| Per-tech earnings + first-time-fix | Built in. Each tech sees their week's work, what they earned, and how often they fixed jobs on the first visit (FTF rate) — all from their own login. | Not present (it's for in-house staff, not piece-rate contractors). |
| Pricing posture | One simple per-tech price. No fees off your invoices. | Per-user pricing — gets painful fast as you add field techs. |
| Mobile (tech app) | Mobile app installs straight from the phone's browser — no App Store. GPS check-in, customer signature, photo upload. Works in English, Spanish, and Portuguese. | Native iOS/Android. Stronger offline; weaker contractor-specific workflow. |
When MaintainX is the right call
- You're a manufacturing plant or hospital with your OWN maintenance team taking care of your OWN building
- You don't send invoices to outside customers — your maintenance is internal
- You mostly need to track equipment and PM schedules, not dispatch jobs and bill clients
When TradelyHQ is the right call
- You send invoices to outside clients for HVAC, plumbing, electrical, janitorial, or general work
- You serve clients with multiple locations (banks, retail chains, property managers like Quest Diagnostics or Aldi)
- Spending limits matter — your clients set them and YOU eat it when a tech goes over without permission
- You want QuickBooks to stay clean automatically — no monthly cleanup ritual
- Your clients want to see live job status from their phone instead of calling your office
See the contractor-side product yourself.
30-minute walkthrough, we'll set up a TradelyHQ account for your shop with sample data shaped to your business. You leave with login info.
Ask for a demo